Assistant Staff Analyst, Housing for Health (Mobile Clinic) (Administrative)

Salary Range: $35.23-$50.83 per hour

SUMMARY

The Housing for Health Division (HFH) at the Los Angeles County Department of Health Services provides a continuum of services for people who are experiencing homelessness and who have complex health or behavioral health conditions. HFH seeks a mission-oriented, process-minded analyst to support its programs and teams.

We seek an experienced and highly motivated Assistant Staff Analyst who will assist and support the coordination and management of our department's supply chain operations while supporting the Staff Analysts in managing the company's fleet of vehicles. The ideal candidate should have strong organizational and communication skills with a proven track record of success in managing multiple projects simultaneously.

The ASA will work closely with the Mobile Clinic Staff Analysts and Senior Staff Analyst, analyzing and recommending effective resource and personnel utilization, implementing, and improving programs and operations, and performing special assignments and projects as directed. The candidate will also support in managing the program's fleet of vehicles, including maintenance, repairs, scheduling, and ensuring compliance with all local, state, and federal regulations related to fleet management. Additionally, the candidate will participate in budget planning for major health service programs and departments, analyze preliminary budget requests, and conduct studies of line budget units' previous financial performance and cost-effectiveness.

ESSENTIAL FUNCTIONS

• Supports supply chain operations, including procurement, planning, scheduling, production, and delivery.
• Coordinates with internal and external stakeholders to ensure efficient and effective communication and collaboration across the supply chain.
• Develops and implements supply chain strategies to achieve operational and financial objectives.
• Monitors and evaluates maintenance work orders, ensuring timely resolution of building upkeep issues.
• Ensures organizational compliance with all California Department of Public Health (CDPH) regulations and licensing requirements.
• Supports facility management operations, including adherence to OSHA standards, security protocols, and environmental services (EVS) best practices.
• Monitors infection control protocols to ensure compliance with health and safety regulations.
• Conducts risk assessments and audits to identify potential infection hazards and implement preventive measures.
• Oversees IT management functions, including system upgrades, software implementation, and data security protocols.
• Provides administrative support in the management of the company's fleet of vehicles.
• Serves as a point of contact for drivers and suppliers in relation to fleet management.
• Coordinates vehicle inspections, maintenance schedules, and repairs.
• Tracks fleet utilization, including mileage, fuel consumption, and driver logs. Monitors fleet data, such as operating costs, emissions, and performance.
• Ensures compliance with all local, state, and federal regulations related to fleet management.
• Assists in the procurement of vehicles and equipment, as needed.
• Monitors Department of Transportation (DOT) regulations to maintain Class A driver safety compliance.
• Supports risk management programs to minimize operational liabilities.
• Participates in the budget planning for major health service programs and departments.
• Analyzes preliminary budget requests; conducting studies of line budget units' previous financial performance and cost effectiveness; performing revenue forecasts; and preparing findings and budget recommendations to management.
• Develops annual budgets for assigned Department of Health Services line budget units; monitoring the unit's expenditures against the plans; and preparing summaries of financial activities to keep management informed of financial condition.
• Drives fleet vehicles as needed

JOB QUALIFICATIONS

Three years or more years of highly complex administrative experience in the health, housing, social services or related sectors.

 

Certificates/Licenses/Clearances

• A valid California commercial driver licenses preferred
• Successful clearing through the Live Scan process with the County of Los Angeles.

Other Skills, Knowledge, and Abilities

• Ease with numbers and some proficiency with Excel software is a must for this position.
• Excellent written and verbal communication skills, including the ability to collaborate with professionals from multiple teams and fields of work.
• Ability to collect and process data from a variety of sources and produce clear and concise recommendation.
• Experience working on projects where business problem, opportunity, and solution may be unclear.
• Strong project management and relationship building skills.
• Ability to learn quickly and adapt to shifting priorities.
• Comfortable working with and learning new data systems.
• Strong listening, negotiation and conflict resolution skills.
• Some knowledge of LA County programs that are designed to serve the underserved.

PHYSICAL DEMANDS

Stand Frequently

Walk Frequently

Sit Frequently

Driving Frequently

Handling Occasionally

Reach Outward Occasionally

Reach Above Shoulder Occasionally

Climb, Crawl, Kneel, Bend Occasionally

Lift / Carry Occasionally - Up to 15 lbs

Push / Pull Occasionally - Up to 15 lbs

See Constantly

Taste / Smell Not Applicable

Not Applicable Not required for essential functions

Occasionally (0 - 2 hrs/day)

Frequently (2 - 5 hrs/day)

Constantly (5+ hrs/day)

 

WORK ENVIRONMENT

• Field and Indoor work.
• Ability to work in-person daily at all Mobile Clinic locations.
• Field-based travel required.

Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

See job description