Executive Assistant to President and First VP (Maintenance)

Company

Federal Reserve Bank of Boston

As an employee of the Boston Fed, you will work to promote sound growth and financial stability in New England and the nation. You will contribute to communities, the region, and the nation by conducting economic research, participating in monetary policy-making, supervising certain financial institutions, providing financial services and payments, playing a leadership role in the payments industry, and supporting economic well-being in communities through a variety of efforts. The Boston Fed is one of 12 Reserve Banks and we serve all or parts of Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont. Our mission is accomplished through our Bank's values: diversity, equity and inclusion, innovation, integrity, and leadership.

This job is eligible for a hybrid schedule with some on-site work expected.

The Corporate Affairs Department is part of the Strategic Bank Services (SBS) Division. SBS provides leadership, strategic counsel, and services to Bank stakeholders in the areas of governance and executive support, communications and government relations, strategy and risk, and human resources. Corporate Affairs is responsible for executive support for the President, the First Vice President, senior executives, and includes the Office of the Corporate Secretary and the Chief of Staff function.

Executive Assistant to the President

This position is critical to the smooth and successful operation of all activities of the Office of the President. The Executive Assistant (EA) is responsible for high level administrative support and often serves as the first point of contact for the Office, working closely with the Chief of Staff, the Public Information Officer and the Corporate Communications team. Acting as a conduit between the President and all of the entities with which he/she is involved, including but not limited to: staff from the Bank, the Board of Governors (BOG), and the greater Federal Reserve System; government, academic and charitable organizations in New England and beyond; and local, national and international business leaders, this position reflects and supports the Bank's president and culture.  The position requires unassailable discretion, a respectful and professional demeanor, strong interpersonal skills, and excellent judgment. It also demands a high level of organizational, communication (both written and verbal) and technological skills, as well as an ability to see the broader strategy. The ability to handle ambiguity, anticipate, multi-task, and set priorities are a must.

The scope of the role includes, but is not limited to:

• Understand the daily, near term and annual priorities of the Bank and the Office, and work with the President and those inside and outside of the Bank to ensure the priorities of the Office can be met, including a full range of executive management and office management activities.
• Often partnering with the Chief of Staff and Public Information Officer, handle the communications for all contact with the Office, with a keen awareness of the President's and the Bank's priorities, interacting with Bank staff, and entities and individuals outside the Bank, including senior officers at other Reserve Banks, members of the Board of Governors, and business, community, and other leaders.
• Heavy schedule management to respond to ever-changing needs including coordination among multiple Bank departments. Strong stakeholder and customer interactions are particularly important for effective calendar management.
• Maintain complex and highly confidential files, including on- and off-site storage of key Bank materials and the President's document management system (e.g., paper files, SharePoint).
• Coordinate complex travel arrangements and execute on reimbursement processes.
• In collaboration with internal Bank key stakeholders, ensure materials prepared for the President are comprehensive and meet expectations (e.g., content accuracy, tone, version control, style and grammar). Partner with key stakeholders to help them implement changes requested by the President.
• Read and prioritize large quantities of internal and external correspondence to ensure prompt responses where warranted. Effectively communicate information or requests for information to the appropriate officers/staff in the Bank. Monitor and manage all incoming material. Work independently prioritizing and communicating the activities of the Office during President's extensive business travel.
• Assist the President in a wide array of activities related to Bank initiatives and Federal Reserve System committee work.
• Together with the Chief of Staff, Public Information Officer, and Corporate Communications:
• Maintain contacts to support relationships with numerous civic and educational organizations with which the President works on behalf of the Bank.
• Assist in the President's participation in regional activities.
• Support event coordination, including the coordination of internal staff and external contacts relating to the President's numerous speeches and public appearances.
• Support the Corporate Secretary with the Board of Directors, the Bank Affairs Committee of the BOG, and other matters relating to the Office.
• The President's Executive Assistants work in tandem with one another. Their duties include delegating tasks and follow up, especially with: travel arrangements; maintaining files; large volumes of email, mail, materials and telephone contact; and extensive coordination among Bank departments as noted below. Guide and integrate overall activities.
• The EAs suggest improvements in the ongoing processes of the Offices and continually seek greater efficiency and effectiveness. They share best practices throughout the Bank and across the System.              
• The President's and FVP's EAs work together to ensure coordination of all matters related to the Offices of the President and FVP, and with the broader senior executive support team to ensure follow-through on Bank issues and objectives.

EXPECTATIONS AND REQUIREMENTS

• This position is not required to directly supervise others.
• Knowledge and experience normally acquired through, or equivalent to, the completion of an Associate's degree and a minimum of 7 - 9 years of job related experience. Expertise required in a wide array of desktop software products.
• Must be highly detailed-oriented and have the ability to handle competing priorities.
• Outstanding oral and written communication skills that effectively reach all levels of the organization.
• Ability to adapt to a rapidly changing environment and, generate effective and innovative solutions.
• Proven record of exceptional business judgment, flexibility and integrity.
• Exemplary relationship building and diplomacy skills.

OTHER REQUIREMENTS

• Eligibility to work in the United States or Eligibility for security clearance which necessitates the candidate be a US Citizen.
• Residency in the First District within commuting distance of the office as the position is required to work on-site.

The Bank provides comprehensive and highly competitive benefits.

The Federal Reserve Bank of Boston is committed to a diverse and inclusive workplace and to provide equal employment opportunities to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or military service.

All employees assigned to this position will be subject to FBI fingerprint/ criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch lists at least once every five years.

The above statements are intended to describe the general nature and level of work required of this position. They are not intended to be an exhaustive list of all duties, responsibilities, or skills associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.

As an employee of the Boston Fed, you will work to promote sound growth and financial stability in New England and the nation. You will contribute to communities, the region, and the nation by conducting economic research, participating in monetary policy-making, supervising certain financial institutions, providing financial services and payments, playing a leadership role in the payments industry, and supporting economic well-being in communities through a variety of efforts. The Boston Fed is one of 12 Reserve Banks and we serve all or parts of Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont. Our mission is accomplished through our Bank's values: diversity, equity and inclusion, innovation, integrity, and leadership.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

Yes

Job Category

Work Shift

First (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Always verify and apply to jobs on Federal Reserve System Careers (https://rb.wd5.myworkdayjobs.com/FRS) or through verified Federal Reserve Bank social media channels.

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