Inventory Control Assistant (Administrative)
BASIC FUNCTION
Compiles records concerned with ordering, receiving, storing, issuing, and shipping materials, supplies, and equipment by performing the following duties while ensuring that inventory shrinkage is kept to an absolute minimum.
ORGANIZATIONAL RELATIONSHIPS
Reports to: Inventory Controls Supervisor
Supervises:
No supervisory responsibilities.
SPECIFIC DUTIES AND RESPONSIBILITIES
• Compile BOL paperwork after the unloading of steel related trucks and rail cars from steel service centers and mills.
• Maintain a CSX Rail account to schedule delivery and pickup of rail cars to minimize demurrage charges of $150/day.
• Pick up any New Purchase Orders from Purchasing each morning.
• Gather plant pull tickets received from the plant (machine shop, saw, and punch areas) and material requisitions from purchasing. Maintain copies of material req's for material tracking.
• Ensure any material pulled from inventory has a pull ticket filled out completely.
• Fill material requisitions as material is pulled to maintain inventory count integrity. Prior to the month-end make sure all items are charged out (filled) in Sage.
• Receiving and associated documentation (BOL, Packing Slips, LTL docs) for raw material must be matched with the Purchase Orders and turned into Purchasing for scanning daily.
• Perform Cycle Counts and report monthly cycle counts of inventory information prior to EOM, reconcile count sheet discrepancies, and turn into purchasing for monthly inventory valuation reports.
• Compile stock control records and rotate inventory as necessary for material turns.
• Control costs; (ensure that inventory movement is not delayed, destroyed, lost, or counted incorrectly).
• Conduct daily inventory analysis to solve inventory problems from cycle counts and plant pull tickets.
• Perform daily physical cycle counts to maintain inventory accuracy.
• Prepare and participate in yearly physical inventory.
• Ensure that drops from the burn table and saw are calculated and reported for accurate inventory tracking.
• Ensure any drop has the PO, Heat, and sizes clearly marked for proper material chain of custody.
o Follow ISO procedures to document and take pictures of any material deemed unfit to use for fabrication and turn into purchasing for follow up and replacement.
• Report any problems that arise with material being mismarked, miscut, short, etc. to plant management and to purchasing.
• Track all dates for tank loading and plant receiving with the plant and EPS Schedules.
• Performs other duties as assigned.
STANDARDS OF PERFORMANCE
A. Core Values – Aligns with the core values of the organization. Demonstrates and nurtures core values in other Team members. Teaches core values to new Team members.
B. Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
C. Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget.
D. Technical Skills - Strives to continuously build knowledge and skills.
E. Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
F. Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Keeps emotions under control.
G. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
H. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
I. Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit.
J. Visionary Leadership – Inspires respect and trust.
K. Change Management - Develops workable implementation plans; Communicates changes effectively; Prepares and supports those affected by change; Monitor's transition and evaluates results.
L. Quality Management - Demonstrates accuracy and thoroughness.
M. Business Acumen - Understands business implications of decisions.
N. Cost Consciousness - Works within approved budget; Conserves organizational resources.
O. Inclusion - Demonstrates knowledge of EEO policy.
P. Ethics - Treats people with respect; Works with integrity and ethically; upholds organizational values.
Q. Organizational Support - Follows policies and procedures.
R. Judgment - Exhibit's sound and accurate judgment; Supports; Makes timely decisions.
S. Motivation - Demonstrates persistence and overcomes obstacles.
T. Planning/Organizing – Ability to perform independently with strong time management skills.
U. Professionalism - Reacts well under pressure; Treats others with respect and consideration regardless of their status or position.
V. Quality - Demonstrates accuracy and thoroughness.
W. Quantity - Completes work in a timely manner.
X. Safety and Security - Observes safety and security procedures.
Y. Adaptability - Manages competing demands; Able to deal with frequent change, delays, or unexpected events.
Z. Attendance/Punctuality - Is consistently at work and on time.
AA. Dependability - Completes tasks on time or notifies appropriate person with an alternate plan.
BB. Initiative - Undertakes self-development activities.
CC. Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness.
MENTAL AND PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
A. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally
required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to ten pounds. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus.
WORKING ENVIRONMENT AND CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
A. Internal working environment.
B. The noise level in the work environment is usually moderate.
EDUCATION, EXPERIENCE, AND TRAINING
A. Requires a high school diploma with a focus on business/computer curriculum. Minimum of 1 year inventory control experience and/or training, a plus.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to author routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
MATHEMATICAL SKILLS
Basic Math; Ability to read a tape measure. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
COMPUTER SKILLS
To perform this job successful, an individual should have knowledge of Inventory software, spreadsheet software, outlook, and work processing software.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
OTHER SKILLS AND ABILITIES
Ability to comprehend engineering and construction aspects of Prestressed Concrete Tanks.
EQUIPMENT AND TOOLS
Computer and peripherals.
CORE VALUES – THE SPIRIT OF A LEADER:
SERVING: Leading so that we may serve, care and connect.
PASSIONATE: Relentless pursuit of excellence in safety, quality and productivity.
INTEGRITY: Courage to do the right thing, ALWAYS!
RELATIONAL: Investing in personal relationships with God, our Team and our clients.
INGENUITY: Meeting clients' needs through generations of progress and innovation.
TEAMWORK: United to achieve our shared vision.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and the employee and is subject to change.
I have read and understand what is expected of me in this job description.
Requires a high school diploma with a focus on business/computer curriculum. Minimum of 1 year inventory control experience and/or training, a plus.
