Assistant to Dean (Project Management)

The College of Dentistry seeks a highly organized, attentive professional with exceptional interpersonal and communication skills to perform the complex administrative duties for the Dean.  Directs and coordinates daily operations of the Dean's office and serves as a resource for Faculty and Staff.  Acts as a liaison with internal and external agencies, compiles data, statistics, and other information.  Plans events and special projects in support of the Dean.

Duties:  

• Provides administrative assistance to the Dean of the College of Dentistry to include but not limited to making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, assisting with various committees and associated responsibilities.  
• Develops letters of reference, emails and other correspondence on behalf of the Dean.
• Works with other departments across campus
• Orders and tracks supplies and solves departmental problems as they arise
• Manages the daily operations of the Dean's office and related programs
• Assists Dean with the hiring and termination of office staff
• May delegate tasks and act as the lead employee
• Acts as the liaison between the College of Dentistry and other Colleges, agencies and Foundations
• Prepares monthly reports for balanced accounts, verification reports, and management reports and distributes to appropriate personnel.
• May assist with other reports for the Dean. Compiles data, statistics, and other information
• Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise to include but not limited to counseling students, event planning, producing in-house publications, and public relations functions
• Provides information or counseling to students, employees, or the outside public. Independently responds to a variety of surveys questionnaires, and other requests for information
• Analyzes a variety of problems and carries out special assignments to solve those problems
• Performs various duties as needed to successfully fulfill the function of the position

Required education: Bachelor's degree, AND:

• 60 months experience managing an office or program for a Dean, Director, or other leadership role.

Equivalency/Substitution:  Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 108 months related experience.

 

Skills:

• Demonstrated proficiency with Microsoft Office Suite, internet browsers, and Adobe Acrobat Pro
  
• Demonstrated ability in document preparation and proof reading
  
• Excellent interpersonal skills
  
• Ability to work independently and as a team player
  
• Ability to complete tasks in an efficient and timely manner
  
• Must be detail oriented
  
• Ability to multitask, be organized, and self-motivated
  
• Ability to work in stressful situations and within deadlines
  
• Ability to communicate verbally and in writing
  

 

Working Conditions:

• Physical:  Sit for prolonged periods.  Communicate effectively and listens.  Use of a computer and calculator.  Standing, stooping, bending, and reaching.
  
• Environmental: Standard Office Environment.  Contact with employees, other departments, and outside entities.
  

Department Preferences:

• Familiarity with the College of Dentistry preferred, but not required 
  

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.