Supervising Office Assistant II - Behavioral Health (Finance)

The Riverside University Health System - Behavioral Health Department is recruiting for a Supervising Office Assistant II. This recruitment will be used to fill a vacancy located in Riverside, California.

We are seeking highly motivated individuals with strong leadership and organizational skills. Candidates with bilingual skills in Spanish are preferred, but not required, and the most competitive candidates will have demonstrated experience in:

• Assigning and reviewing the work of clerical staff
• Training and mentoring clerical personnel
• Developing or improving record-keeping procedures and forms
• Evaluating office practices and implementing enhancements to clerical processes

Incumbents in this role, plan, organize, and supervise a team of clerical staff performing highly complex clerical duties. This may include directly overseeing staff or managing through subordinate supervisors, a larger clerical team engaged in varied and complex tasks.

Schedule: 9/80 with every other Monday off
Worksite location: 769 W. Blaine St. Suite B, Riverside CA 92507• Plans and directs through subordinate supervisors the operations of a clerical staff.

• Studies existing clerical policies and procedures and makes recommendations for organization or procedural changes to develop a more efficient organization, directs and coordinates through subordinate supervisors, procedural modifications resulting from policy changes or changes in state, county or federal laws relating to the work.

• Prepares manual of office procedures; hires, trains, assigns, reviews and evaluates work of subordinates.

• Answers questions that involves searching for and abstracting technical data and detailed explanation of laws, policies or procedures and refers on matters requiring policy decisions to supervisor.

• Allocates resources to meet staffing, office space and equipment needs; estimates supply and equipment requirements for budgetary purposes.

• Acts as technical resource person for staff development in clerical procedures.Experience: Four years of clerical experience including one year in a lead or supervisory position which involved one or more of the following primary responsibilities: assigning and reviewing the work of clerical staff; training clerical staff; devising or modifying record-keeping procedures and forms; evaluating office practices and developing improvements in clerical procedures. Either of the following may be substituted for one year of the non-specialized clerical experience.

Completion of 18 semester or 27 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field.

OR

Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field.

Knowledge of: Office management, organization, practices, and equipment; the principles of supervision, including training methods and techniques; business correspondence and record-keeping systems.

Ability to: Supervise subordinates, devise and adapt work procedures and record-keeping systems to meet changing organizational or specialized clerical needs; understand, interpret, and supervise the application of laws, rules, and written directions to specific situations; work efficiently under the stress of continual interruptions, changing priorities, and tight time schedules; establish and maintain cooperative relations with subordinates, superiors, and others contacted in the work; analyze situations and adopt effective courses of action; prepare reports.

Other Requirements:
Possession of a valid California Driver's License is required.What's Next?Open to All ApplicantsThis recruitment is open to all applicants. Applicants who are current County of Riverside employees and/or current employees of The Riverside University Health System may be considered before other applicants depending on the volume of applications received. Applications will be reviewed in the order they were received.

Application Period
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. All applicants must submit a complete application by the closing date of this recruitment. No late applications will be permitted. Include relevant work experience details on resume and/or application. Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.

Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

For questions regarding this recruitment contact the recruiter, Nicole Prado: nprado@rivco.org .