Document Control Specialist (Administrative)
The Document Control Specialist provides high level specialized handling of documents on high profile projects with major clients as well as supervises all aspects of the vendor data efforts on a specific project or group of projects
Job Responsibilities:
- Assist in the processing, controlling, and distributing project deliverables within budget and schedule deadlines
- Provide oversight of document controls activities on projects; ensure that quality of document controls deliverables meet expected standards
- Provide oversight of vendor data activities on projects; ensure that quality of vendor data deliverables meet expected standards
- Prepare various management and project status reports
- Ability to communicate with all levels of management, clients and project team members to achieve project objectives
- Receives all deliverables and logs them into the document control system, then creates and distributes transmittals to the clients, vendors, and project personnel
- Scan, image, organize and maintain documents/filing system, adhering to the company's document procedures
- Maintains documentation logs utilizing the document control system throughout the project
- Post documents/drawings to Project Webpage, FTP Site, SharePoint, etc
- Work closely with the client on the status of project documents
- Develop and/or maintain documents such as meeting minutes, drawings, specifications, and approvals
- Perform basic to intermediate word processing, spreadsheet and database assignments
- Mail out and/or distribute documents.
- Ensure work is being performed within the guidelines of our company policies and procedures
Education/Experience Requirements:
- High School Diploma or equivalent
- Prior experience in similar job is preferred
Qualifications
- Skilled in MS Office: Excel, Outlook, Word, PowerPoint, Teams
- Typing speed: 50 WPM
- Demonstrates initiative to appropriately accommodate new circumstances with minimum guidance
- Excellent communication skills
- Competency with operating systems including Windows and networks
- Comfortable navigating computer new programs and environments
- Excellent data entry skills
- Excellent critical thinking skills
- Ability to review and identify opportunities for efficiency
