Administrative Assistant (Personal Services)

Summary
The primary purpose of this position is to provide administrative and clerical support at the facility level. The administrative assistant is under the direct supervision of the Facility Director and may be required to step into various roles as needed, providing support across different functions to maintain smooth operations during staffing shortages.
All activities must support the Firetree, Ltd. mission, strategic goals, and objectives.
Essential Duties and Responsibilities
The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties and skills may be required and assigned, as needed.
Provides purchasing support to facility operations.Assists with HR functions at the facility level, including but not limited to :Submits New Hire Forms to corporate office.Assists corporate office in troubleshooting Kronos payroll and HRIS issues.Submits unemployment paperwork or garnishment documents to corporate office.Assists accountant with reconciliation of petty cash bank accounts.Distributes daily mail to staff.Ensures all required paperwork is complete and properly filed in employee personnel files.Assists the case management staff with admission of new clients.Assists with gathering DOC and ACA compliance documents and files.Produces timely and accurate monthly billing statements for the Department of Corrections and Federal Bureau of Prisons.Submits bi-weekly employee payroll to corporate payroll office.Assists with facility petty cash bank account.Orders and inventories facility office supplies.
May be required to step into various roles as needed, providing support across different functions to maintain smooth operations during staffing shortages.
Performs other duties as assigned.
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