Supervisor of Records (Finance)

Job Description

Division/Unit: Support Services/Records Management

Position Title: Supervisor of Records

CS Title: Community Coordinator

Salary Range: $63,476 - $70,000

Job Description :
The New York County District Attorney's Office (DANY), Records Management Unit has an immediate opening for a Supervisor of Records responsible for overseeing the day-to-day operations of the Brooklyn Warehouse. The Unit plays a pivotal role in supporting and assisting internal agency customers with records management and retention processes, policies, and strategies. The Supervisor of Records will report to the Director of Records Management and will supervise a team of records clerks, ensuring the accurate and timely processing of records and property, maintenance of such records and property in compliance with relevant policies and procedures.

Responsibilities include but are not limited to:

• Supervision to include providing guidance and support as needed.
• Coordinate and assign the intake, retrieval, processing, and distribution of records and evidence, always ensuring accuracy and efficiency.
• Coordinate and assign the secure disposal of records and property in accordance with retention schedules and legal requirements.
• Ensure records management systems, including electronic databases and physical filing systems, are maintained and updated.
• Prepare, review, and provide records management reports and tracking information as needed.
• Conduct regular audits to verify the accuracy and completeness of records, as well as adherence to retention schedules.
• Train staff on records management policies and procedures, including proper record-keeping practices and compliance requirements.
• Assist in developing and implementing policies and procedures for the storage, and retrieval of records and property in compliance with Unit and DANY requirements.
• Collaborate with internal DANY departments, external stakeholders and organizations regarding records management inquiries and requests.
• Supervise activities related to the retrieval and storage of DANY records from/to the GRM Document Management Company.
• Perform other administrative and supervisory duties as necessary.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Level 1 - Three (3) years of experience in records management or related field, with at least 2 years in a supervisory or team lead role.
• Level 2 - Four (4) years of experience in records management or related field, with at least 1 year in a supervisory or team lead role.

Preferred Requirements/Skills:

• Strong knowledge of records management principles, practices, and procedures.
• Proficient in using records management software (e.g., AccuTrac).
• Proficient in Microsoft Office applications (e.g., Word, Excel, etc.).
• Excellent organizational and time management skills, with the ability to multi-task, prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy, with a commitment to maintaining confidentiality and data security.
• Effective communication and interpersonal skills, with the ability to work collaboratively with team members and stakeholders.
• Ability to work with frequent interruptions and adapt to changes in workflow.
• Ability to interact with all levels of staff.

How to Apply:

• Apply with a Cover Letter and Resume.

Hours/Shift:

• Must be available to work Monday - Friday from 9 AM - 5 PM.
• Must be able to work overtime, rotating schedules, and weekends as needed.
• Must be able to split time working at both the DANY Main Campus in Lower Manhattan and the Brooklyn Warehouse on designated days.

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to \"1\" or \"2\" above. However, all candidates must have at least one year of experience as described in \"1\" above.

Public Svc Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/ .

Residency Requirement:

• City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.About Us

The New York County District Attorney's Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office's Professional Staff perform a variety of key functions, including supporting the Trial Division, Investigation Division, Special Victims Division, Pathways to Public Safety Division, and Appeals Division, which handles all the Office's matters in state and federal appellate courts.

Professional Staff members perform a variety of key functions for the Office, including supporting the five Divisions, as well as other prosecution support and office functions. Our Professional Staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.

The New York County District Attorney's Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.About the Team

The Professional Staff Recruitment Team at DANY supports the Office's initiatives to have a staff that reflects the diversity of the community that we serve. We seek employees that are interested in a career in the public sector and will support the Office's initiative of delivering One Standard of Justice for All.

For questions or inquiries, please contact Recruitment@dany.nyc.gov.