Payroll Specialist (Finance)

Job Title: Payroll Specialist

Status: Non-Exempt

JOB SUMMARY: We seek a motivated and enthusiastic individual to join our team as a Payroll Specialist in our corporate office in Norfolk, Virginia.

ESSENTIAL DUTIES AND RESPONSIBILITIES: These include the following but are not limited to the specifications contained herein. Supervisory personnel may require additional duties or job functions that can be performed safely.

• Accurately process multi-state, bi-weekly, and weekly payroll for 1500+ exempt and nonexempt associates.
• Collect, audit, and upload monthly, quarterly, and ad-hoc bonuses into HRIS.
• Review & audit electronic timekeeping records for compliance with established standards; follow up with managers & make adjustments as needed.
• Prepare weekly and bi-weekly general ledger files, forward them to the appropriate department(s), and upload them into accounting software.
• Assist in verifying, calculating, and processing wage attachments following local, state & federal laws.
• Enter and/or review self-serve submitted payroll data changes within HRIS; notify appropriate parties; create & maintain necessary payroll files.
• Respond to associate questions & concerns as it relates to payroll.
• Submit inquiries from federal, state, and local tax jurisdictions to outsourced tax administration service; assist vendors in resolving outstanding items.
• Assist in setting up new income and deduction within the HRIS system.
• Generate monthly and ad-hoc reporting as various corporate and operational departments request, including participation in annual budget requirements and audit requests.
• Comply with company-established procedures and federal, state, and local legal requirements.
• Proactively audit and address payroll data to maintain data integrity within the HRIS.

QUALIFICATIONS:

• Associate degree or equivalent combination of education and experience required.
• Minimum of 3 years of financial/accounting experience required.
• Experience in processing payroll is preferred.
• Extensive knowledge of cloud-based payroll software platform, preferably Dayforce; advanced Microsoft Excel skills; working knowledge of payroll best practices preferred; and skilled in technical aspects of financial and accounting recordkeeping techniques.
• High degree of professionalism and work ethic; strong interpersonal skills and strong oral & written communication skills.
• Ability to deal sensitively with confidential material and communicate with various levels of management.
• Strong attention to detail, decision-making, problem-solving, and analytical skills.
• Excellent time management skills; deadline-driven with proven ability to manage changing priorities.

WHAT WE OFFER:

• Competitive Salaries & Bonuses
• Medical, Dental & Vision Plans
• 401(k) Plan with Employer Matching Contributions
• Paid Personal Time & Holidays
• Flexible Spending Accounts
• Free Long-Term Disability
• Free Life Insurance
• Short Term Disability
• Health Savings Account with Employer Contributions
• Wellness Perks
• FinFit Health Finance Program
• Employee Apartment Discount
• Employee Referral Program
• Employee Recognition & Awards
• Employee Assistance Program
• Volunteer & Community Service Opportunities
• Tuition Reimbursement

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Veteran Friendly

This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.

Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.