A/P Specialist I (Finance)

Organizational Summary;

Procurement & Payment Services is a university wide function led by the Assistant Vice President and has approximately 50 employees Procurement & Payment Services consists of Accounts Payable, Travel, Purchasing, PCard, and Central Receiving.

Procurement & Payment Services supports the University of South Florida by providing strategic purchasing solutions and quality services that meet or exceeds the expectations of our procurement partners. All actions are performed in accordance with applicable Federal regulations, Florida State statutes, Board of Governors and USF policy and regulations.

Position Summary:

This position is the processor for the Accounts Payable department responsible for reviewing and processing invoices submitted to the university by suppliers that provide goods and services. Verify compliance with all state and university procedures; verify submitted invoices match approved USF Purchase Order. Ensure invoices are processed in a timely and accurate manner.Minimum Qualifications:

High School or equivalent and 0-2 years' experience.

Preferred Qualifications:

Associate's degree in related field. Previous A/P experience.The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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Working at USF
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With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .Duties & Responsibilities:

Audit submitted invoices against USF purchase orders and contracts for payment processing. Verify submitted invoices match items, amounts, and price with approved USF purchase orders; payments are submitted to the correct supplier address and processed in a timely manner.

Enter audited invoice data into Bull Marketplace, attach invoice copies to the transaction and save to move the invoice through to matching and budget checking steps that are required before payment can be made.

Work with USF department contacts and external suppliers to resolve invoices with compliance or matching issues by email and phone. Follow up on outstanding items in processing queue and keep management informed of any urgent items that remain unresolved.

Performs other duties as assigned.