Project Assistant (Finance)

Job Description Summary:
To provide administrative support to project management team (may be one or more people) for construction project, or other specified project or department.

Job Description:

POSITION RESPONSIBILITIES AND DUTIES:
• Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant
• Answer phones - screen/handle routine items and direct calls as appropriate
• Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor's attention
• Assist with travel arrangements, planning itineraries and scheduling meetings
• Assist with administration of office/jobsite facilities, as assigned
• Maintain inventory of office supplies and materials, and order or purchase as needed
• Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor's signature
• Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files
• Distribute plans
• Distribute Invitation to Bid packages
• Input commitment data to cost reporting system
• Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders)
• Track signed, returned commitments
• Notify subcontractors regarding change orders, follow-up on change order quotes and reference number processing
• Follow job close-out procedures including archiving project plans and files
• Complete other responsibilities as assigned

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
• High School Diploma or equivalent
• Two years of business or secretarial school, or the equivalent combination of training and experience
• Minimum two years secretarial or clerical experience in addition to above training
• Ability to keyboard 45 wpm accurately
• Proficient in knowledge and use of word-processing and spreadsheet software
• Working knowledge of general office procedures and office machines
• Proficient in English verbal communication skills, including professional telephone manner
• Proficient in written communications skills, including business writing skills
• Reliability, dependability and flexibility

SUMMARY OF BENEFITS:

This role is eligible for the following benefits: medical , dental , vision , 401(k) with company matching , Employee Stock Own ership Program (ESOP) , i ndividual stock ownership , paid vacation , paid sick leave , paid holidays, bereavement leave, employee assistance program , pre-tax flexible spending accounts, basic term life insurance and AD&D , business travel accident insurance, short and long term disability , f inancial wellness coaching , educational assistance, Care.com membership , ClassPass fitness membership , and DashPass delivery membership. Voluntary benefits include additional term life insurance , long term care insurance, critical illness and accidental injury insurance , pet insurance , legal plan, identity theft protection , and other voluntary benefit options.