*Administrative Coordinator (Project Management)

Organizes, coordinates and performs administrative functions for the department. Plans and coordinates special projects and events for the department. Point of contact for departmental questions and administrative assistance. Responsible for departmental reimbursements, travel, and appointments. Assists departmental managers with other needs in the department. Additional support for departmental residency and clerkship programs.

 Duties:

• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions. 
• Answers questions, provides information and handles complaints for internal and external customers. 
• Updates office procedures for a more efficient operation when necessary.
• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
• Approves departmental expenditures within predetermined guidelines 
• Reviews billing from contractors and vendors, adjusts as needed.
• Establishes and maintains filing systems including confidential documents. 
• Assists with design and selection of departmental computer programs. 
• Selects, supervises, trains and evaluates performance of assigned staff. 
• Prepares staff schedules and monitors and approves time worked. 
• Coordinates departmental personnel and payroll issues.
• Plans and coordinates special projects.
• Schedules appointments and makes travel arrangements 
• Collects and disseminates information for internal and external customers
• Performs other related duties as assigned.

Required Education: High School Diploma or GED, AND:

• 12 months office, clerical, or administrative experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Working Conditions:

• Physical:
  • Communicate effectively.  
  • Engage in repetitive motion.
• Environmental:
  • Standard office environment.

Departmental Preferences:

• Microsoft Office proficient. Experience with coordinating events and large functions, and travel arrangements. 

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