Sr. Executive Assistant - Legal Department (Administrative)
At Elanco (NYSE: ELAN) – it all starts with animals!
As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We're driven by our vision of ‘Food and Companionship Enriching Life' and our approach to sustainability – the Elanco Healthy Purpose™ – to advance the health of animals, people, the planet and our enterprise.
At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you'll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.
Making animals' lives better makes life better – join our team today!
Your Role: Senior Executive Assistant – Legal Department
As a Senior Executive Assistant in the Legal Department, you will play a crucial role in supporting the Executive VP, General Counsel & Corporate Secretary, as well as the Global Legal Team. This hybrid role requires exceptional communication, organizational, and multitasking skills to effectively manage executive schedules, travel arrangements, office operations, and confidential information.
Your Responsibilities:
Manage complex calendars, prioritize meetings, and coordinate domestic and international travel arrangements, ensuring all details are meticulously planned.
Oversee communication management by handling email responses, drafting correspondence, preparing presentations, and serving as the key point of contact for internal and external stakeholders.
Organize and manage meetings, including logistics, documentation, and follow-up on key action items.
Assist with legal document organization, records management, and procurement tasks such as purchase order creation and invoice submission.
Support onboarding and recruiting processes by scheduling interviews, coordinating hiring logistics, and facilitating new employee integration.
Lead and coordinate special projects, corporate initiatives, and key company programs such as Town Halls and Connect Week.
Act as a mentor and resource for other administrative professionals, fostering collaboration and efficiency within the organization.
Maintain a high level of confidentiality and professionalism while handling sensitive legal and business matters.
What You Need to Succeed (Minimum Qualifications):
Education: High School Diploma/GED with equivalent experience.
Experience: 6+ years of administrative assistant experience, preferably in a legal or corporate setting.
Skills: Strong organizational, communication, and problem-solving skills; ability to work independently and handle multiple priorities in a fast-paced environment.
Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
What Will Give You a Competitive Edge (Preferred Qualifications):
Experience supporting senior executives in a legal or compliance function.
Expertise in Concur Travel and Expense Reporting.
Strong interpersonal skills, with the ability to engage with high-level executives and external partners.
Adaptability and ability to thrive in a dynamic and evolving work environment.
Ability to manage confidential information with discretion and professionalism.
Additional Information:
Travel: 10%
Location: Global Elanco Headquarters - Greenfield, IN - Hybrid Work Environment (New HQ in Indianapolis, 2025).
Elanco Benefits and Perks:
We offer a comprehensive benefits package focused on financial, physical, and mental well-being while encouraging employees to pursue their professional and personal growth. Highlights include:
Multiple relocation packages.
Two weeklong shutdowns (mid-summer and year-end) in the U.S., in addition to PTO.
8-week parental leave.
9 Employee Resource Groups.
Annual bonus offering.
Flexible work arrangements.
Up to 6% 401K matching.
Don't meet every single requirement? Studies show underrepresented groups may hesitate to apply unless they meet every qualification. At Elanco, we encourage applications from candidates with diverse backgrounds who may be a great fit for this role or others.
Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status
