HR Pre-boarding Specialist (Finance)
At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.
As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.
UC Health is committed to providing an inclusive, equitable and diverse place of employment.
UC Health's vision is to be the premier health system in Greater Cincinnati that is viewed as the provider and employer of choice. This aspiration is made possible through the execution of our talent acquisition philosophy of people excellence.
The HR Pre-boarding Specialist is responsible for pre-boarding and workforce development efforts focused on assisting candidates through the pre-boarding and credentialing process for all disciplines who will embrace UC Health's mission and values.
This role will function as a pre-boarding ambassador, focused on delivering an exceptional customer service to our employees during their pre-boarding phase of employment, as well as initiative-taking and timely communication to UC Health departments actively involved in the pre-boarding process.
In this position you will be assisting talent acquisition recruitment team and be responsible for operational success of UC Health's processes and policies. This individual will coordinate the processing of preboarding functions (background checks to ensure federal and state compliance regulations are met, hire transaction processing, processing of I-9 documentation and collect paperwork (including licensure and certifications) and HR transactions (transfers, start date changes and terminations). The Pre-boarding Specialist will be ensuring all hiring processes, and preboarding credentialing requirements are met in a timely manner to drive the team towards efficiency while working within standard work and improve process and policy.Minimum Required: High School Diploma or GED. Preferred: Associate's Degree - Human Resources Related Field. | LICENSE & CERTIFICATION: Prefer PHR, SPHR or SHRM-CP Certification. | Minimum Required: 1-2 years of HR experience or related fields.Credentialing and Hiring:
• Ensure Education, Primary Source License/Certification credentialing are complete for internal and external candidates based on job description and meets state and federal regulations and compliance.
• Schedule candidates for Preboarding and Employee health appointments, and verify all required items are provided, processed, and results confirmed.
• Complete fingerprints and background check for candidates to ensure federal and state regulations are met including education verification, background results and employment verification/proof.
• Take and process new hire UC Health Badge pictures of new hire employees, contractors, students, and residents.
• Process I-9 documentation, E-verify, and verify One Touch Journey tasks are complete with appropriate documentation.
• Document, report, and upload candidate information to provide accurate tracking of employee information within appropriate tracking systems (ATS, Background company, etc....).
• Process candidate hires, start date adjustments, offer letter updates. Rescind offers and terminate employment relationship in ATS.
Communication and Collaboration:
• Function as main point of contact for candidates in the Pre-Boarding phase of hire by clear communication through various methods (calls, email & texting) to ensure credentialing is completed timely.
• Function as a liaison and proactively communicate expectations, deadlines and orientation status to the candidate, recruiters, employee health, hiring leaders, training, HRIS, and other related departments.
• Prepare, update, and provide weekly updates on orientation status to various departments.
• Provide exceptional and timely customer service to enhance the candidate and hiring leader experience.
• Maintaining confidentiality with candidates/employees
• Ability to critically think and timely solve issues.
Continuing Education:
• Consistently learning and training others on new and updated tasks.
• Assisted with projects to continue efficiencies with Assisting with process improvement, workflow, and candidate experience.
• Maintain knowledge of position job descriptions, location specific pre-boarding requirements.Credentialing and Hiring:
• Ensure Education, Primary Source License/Certification credentialing are complete for internal and external candidates based on job description and meets state and federal regulations and compliance.
• Schedule candidates for Preboarding and Employee health appointments, and verify all required items are provided, processed, and results confirmed.
• Complete fingerprints and background check for candidates to ensure federal and state regulations are met including education verification, background results and employment verification/proof.
• Take and process new hire UC Health Badge pictures of new hire employees, contractors, students, and residents.
• Process I-9 documentation, E-verify, and verify One Touch Journey tasks are complete with appropriate documentation.
• Document, report, and upload candidate information to provide accurate tracking of employee information within appropriate tracking systems (ATS, Background company, etc....).
• Process candidate hires, start date adjustments, offer letter updates. Rescind offers and terminate employment relationship in ATS.
Communication and Collaboration:
• Function as main point of contact for candidates in the Pre-Boarding phase of hire by clear communication through various methods (calls, email & texting) to ensure credentialing is completed timely.
• Function as a liaison and proactively communicate expectations, deadlines and orientation status to the candidate, recruiters, employee health, hiring leaders, training, HRIS, and other related departments.
• Prepare, update, and provide weekly updates on orientation status to various departments.
• Provide exceptional and timely customer service to enhance the candidate and hiring leader experience.
• Maintaining confidentiality with candidates/employees
• Ability to critically think and timely solve issues.
Continuing Education:
• Consistently learning and training others on new and updated tasks.
• Assisted with projects to continue efficiencies with Assisting with process improvement, workflow, and candidate experience.
• Maintain knowledge of position job descriptions, location specific pre-boarding requirements.
